Storage of documents
Off-site storage of documents Reducing the cost of storing documents in the office Elimination of risks of losing documents.
The archive of original documents is an important asset of any company. It is necessary to work with it effectively, comply with legal requirements and ensure safe storage. Loss of documents usually leads to direct and indirect losses. The correct organization of archiving processes can be costly and storing documents in office space incurs premium rent costs. Transferring documents to offsite storage and outsourcing of archive management functions is a modern trend that can significantly reduce the total costs of maintaining an archive providing transparent costs and improve the quality of processes in the operations of many companies. We offer the best practices and technologies for managing document archives. By outsourcing to InfoLogistics, you can be sure that you will receive the best quality and technology available on the market.
Effective storage of documents on class "A" terminals
We offer only highly efficient and secure storage for your documents in specialized terminals:
Large terminals
Larger fit for purpose facilities allow for more efficient storage, due to the denser placement of documents. This allows us to offer our clients a very highly efficient, and therefore low cost storage of documents without compromising quality
Preservation of documents
The safety of documents is ensured by strict standards for temperature and humidity conditions and fire prevention system in accordance with the requirements for archival storage of documents.
Closed terminal perimeter
The closed perimeter of the facilities, with round-the-clock security and video surveillance, provides full security control. Access to the document storage area is strictly limited by strict security procedures.
Full control over the movement of documents at all stages
With our own RM-Keeper ™ software, we fully control and track the movement of documents. We record the units of movement (boxes, folders, documents) along the entire chain of movement: from the moment we collect from our client, until the placement for long-term storage on a rack. The chain includes all stages of movement: delivery vehicles, employees, transit zones.
Providing a personal account for the client's employees
Our clients have access to our RM-Keeper ™ system web-application where they can directly interact with operations during the operation of the archive. This eliminates the need for outdated means of communication via email or phone.
Our clients can order the necessary service or document in a few clicks directly through the system
All submitted documents and its movement and status can be viewed in the system, tracking the current location online
Ability for searching documents and forming orders for various types of operations with them: delivery, removal, ordering scanned copies and much more
All information is always at hand with the ability to generate additional analytical reporting
Advantages:
Absence of any capital expenditures for the purchase of equipment and organization of the archive
Full control over the life cycle of document storage: from placement for archival storage to destruction
Best practices for organizing storage processes
Our Solutions
Digital Document
Management
Electronic
Archive
Off-site
Storage
Process
Automation
